Privacy Statement

Latest update: [5 October 2020]


1. GENERAL

1.1
The protection of your personal data and the processing of this data in accordance with data protection regulations is very important to the RC Wien Albertina (“RC” or “we”). In this Privacy Policy we explain how we, as the data controller, collect your personal information, use it and if necessary pass it on to third parties and how you can exercise your rights as a data subject.

1.2
If you have any questions about how we use your personal information, please contact our Data Protection Officer at: office@koschatzky-award.art or by writing to RC Albertina, c/o Morawa Holding, Hackingerstraße 52, 1140 Vienna.


2. TYPES OF PERSONAL DATA AND PROCESSING PURPOSES

2.1 Data which you provide voluntarily
Types of personal dataPurpose of collection
Contact details, First name, Surname, Sex, Date of birth, Nationality, Address, Town, Post code, Province, Telephone number, E-mail, Title + Technique + Height + Width Picture 1, Title + Technique + Height + Width Picture 2, Title + Technique + Height + Width Picture 3, Artistic training, Curriculum vitae, Exhibitions (3 fields), Awards, Represented by gallery- To reply to or process messages, complaints and service enquiries such as loss reports that you send to us;
- To send you important information, such as weekly reports, press releases from the district, etc;
- To invite you to events,
- To organise these events;
- To carry out voluntary surveys;
- To organise and carry out the WKAA properly;
- etc
Entrant details- Catalogue, media information
- etc.
Transaction data- Accounting data
- etc.
Other data- Management of event registrations
- etc.


2.1.1
If we ask you for personal information other than the information specified above, we will notify you and inform you of the purposes for which it is collected at the time.


2.2 Data that we collect automatically, cookies and similar technology

2.2.1
Information on personal data that we automatically collect when you visit our website: Cookies are stored on your computer when you use our website. Cookies are little text files that are stored on your hard drive by the web pages you visit. They remember the browser you used and send certain information to the site that placed the cookie. Cookies cannot execute programs or infect your computer with viruses. They help make Internet services more user-friendly and effective.
This website uses the following kinds of cookies, the scope and function of which are explained below; - transient cookies, - persistent cookies, - third-party cookies
a. Transient cookies are automatically deleted when you close the browser. In particular these include session cookies. These store a so-called session ID with which the various requests from your browser can be identified as having been made during a joint session. As a result, your computer can be recognised when you return to our website. The session cookies are deleted when you log out or close the browser.
b. Persistent cookies are automatically deleted after a specific period of time which can vary depending on the cookie. You can delete the cookies at any time in the security settings of your browser.
c. You can configure your browser setting to suit your own preferences and, for example, to accept third-party cookies or to reject all cookies. “Third-party cookies” are cookies that are placed by a third party, i.e. not by the actual website you are visiting. We remind you that if you disable cookies, certain functions of this website might not be available or may not work correctly.
To ensure that our corporate design displays correctly we use web fonts from fonts.adobe.com. Further details of the fonts.adobe.com Privacy Policy are available here: https://www.adobe.com/uk/privacy/policies/adobe-fonts.html

2.2.2
The WKAA systems run system and application logs to the customary extent for the sole purpose of error analysis. This includes the IP address and, depending on the system used, the user’s browser if necessary. The legal basis for the processing of this data is the legitimate interest of the RC to ensure network and data security and the functioning of the systems and is not overridden by your privacy interests or fundamental rights and freedoms (Art 6 (1) f GDPR).


2.3 Data we receive

2.3.1
Occasionally we may receive personal data about you from external sources. We assume that third parties either have your consent or are otherwise legally authorised or compelled to disclose your personal data to us.

2.3.2
We use the personal data, including data we collect from third parties, for the following purposes:
• to maintain and improve the accuracy of the records we keep about you,
• to fulfil the purpose of the association in the best possible way,
• to process an enquiry/complaint concerning us.


3. DATA RECIPIENTS

3.1
We may pass on your personal data to the following recipients:

3.1.1
to Rotarians, who carry out diverse tasks, provide assistance and data processing services for us or who by other means process personal information for the purposes described in this Privacy Policy or which will be communicated to you when we collect your personal data.

3.1.2
to any other person provided you consent to the disclosure.


4. LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA

4.1
The legal basis for the collection and processing of personal data depends on the specific context in which we collect it.

4.2
Generally, we will only process your personal information if you have consented to us processing your data (Art 6 (1) a EU General Data Protection Regulation, “GDPR”), if we require your personal data for the performance of a contract with you (Art 6 (1) b GDPR), or if we have a legitimate interest for the processing that is not overridden by your interests or fundamental rights and freedoms (Art 6 (1) f GDPR).

4.3
If we process your personal data for other legitimate reasons not mentioned above (or those of a third party) we will inform you of these legitimate interests at the appropriate time.


5. DATA STORAGE

5.1
We retain your personal data for as long as this is necessary to fulfil the purpose or if contractual or legal obligations or legitimate interests exist (e.g. to provide a service requested by you, to fulfil legal retention obligations or to assert legal claims).

5.2
As soon as there are no legitimate reasons for the further storage of your personal information, the data will either be deleted or made anonymous. If this is not possible (e.g. because your personal data has been stored in backup archives), we will store your personal data securely and not make it accessible to any further processing until it can be deleted.



6. RIGHTS OF DATA SUBJECTS

6.1
In accordance with the law, you have the right to information about the personal data concerning you, as well as the right to have such personal data corrected or deleted, the right to restrict processing or to withdraw consent to processing, to data portability and to lodge a complaint with a supervisory authority. The data protection authority responsible for the RC is the Austrian Data Protection Authority.

6.2
If we process your personal data on the basis of your consent, you may withdraw your consent at any time. The withdrawal of your consent does not affect the lawfulness of data processing carried out on the basis of this consent before it was withdrawn.

6.3
If personal data are processed for direct marketing purposes and this processing is not based on your consent, you have the right to object at any time to the processing of personal data for the purpose of such marketing; this also includes profiling to the extent that it is related to such direct marketing.

6.4
To exercise these rights, please write to us at office@koschatzky-award.art or by post to RC Wien Albertina. We will examine your request and reply accordingly.


7. UPDATING THIS PRIVACY POLICY

7.1
We may periodically update this Privacy Policy in the light of legal, technical or business developments. If we update our Privacy Policy, we will take appropriate measures to inform you of the changes we have made depending on their importance. For each substantial amendment to the privacy policy that we make we will obtain your consent if and to the extent required by the relevant data protection legislation. You can find the date of the “most recent update” at the beginning of this Privacy Policy.

Contact



Do you have a question? Don't hesitate to get in touch with us!

The Koschatzky Art-Award is organized by Rotary Club Wien-Albertina which is registered as an association under Austrian law and is a member of the worldwide Rotary organization. Clubs are non-political, non-religious and open to all cultures, races and creeds.
Address: Renngasse 4, 1010 Vienna, Austria
E-Mail: office@koschatzky-award.art

Press inquiries:
Prof. Claus Reitan
claus.reitan@aon.at

driven by Rotary Wien-Albertina


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